GM Operations Meeting Minutes (DRAFT)
Monday June 4, 2012/ 1:30pm
Board Conference Room
DIRECTORS PRESENT: Griff Williams, Lake Westphal, Ed VanCott, Pat Canfield, Kenny Jordahl, Terry Hamman, Jack Steiner, David Moeller, and Patricia Tomlin
Directors Elect: Marion Mosley
STAFF Present: Mike Whiting with brief reports by Russ Boston and Cindy Knowlton.
Guest(s): Annette Parsons, Jerry Parsons, Marion Mosley, Virginia Del Vecchio, June Marten, Jack Marten, Mike Trent, Sue Lewis, Roberta Duebon, Kay Williams, Randy Smith, Mitchell Vantrease, and Jeff Grant.
The meeting was called to order by President Dave Moeller at 1:30 p.m.
The Agenda was accepted as published.
1.0 The minutes of the May 21, 2012 GM Operations Meeting were accepted.
2.0 General Manager Weekly Activity Report for June 4th was distributed and discussed.
#1 Safety reminder: Be aware of your surroundings at all times. There have been a number of thefts of purses and mechanical parts from area stores and parking lots.
#3 Update of GB website: The names of new officers and Standing Committee assignments will be updated as soon as the names are available
#4 Cart Barn project updates for construction activity.
#8 RHJ pool party tickets: There are only 45 tickets left.
#10 Congratulations on the successful PBA Tournament.
#13 Echo Mesa well pump: There is more work to be done to make the well fully operational. Work is going as planned.
Open Item: What is the progress/discussion with Walgreen/LPGA Tournament? We have been in contact with them. Could we put an article in the Rec. News about 2012 event? Yes.
Open Item: A report was offered by Russ Boston on simple remodeling of the GB room to be more suitable to the meeting environment. Work can be done by RCSCW workers.
3.0 Discussion Items:
3.1 Policy Review Fi8: Griff reported on the status of LAC consideration of language and the potential to integrate Fi8 into policies found in Facilities section of the policy manual. Discussion followed. A draft financial planning flow-chart was presented by Ed VanCott to Directors and will be discussed fully at the June 8th Workshop.
3.2 Discussion of ceramic club reorganization: Cindy Knowlton and Randy Smith provided an update on the progress being made by Ceramics West to meet the suggested elements to retain their charter. A progress report will be made at the June 8th Workshop. A membership meeting is set for June 11th. The proposed criteria are attached for reference only.
3.3 Reminder to all Directors to submit comments and performance evaluation for the General Manager (Mike) information to the President. Comments will also be received regarding the GB Manager (Sharon).
3.4 Standing Committee Annual Reports: Committee Chairs are asked to have reports sent to Dave and Sharon by June 22.
3.5 Discussion of GB Conference Room layout: Several alternative layouts were offered. This item will be on the June 8th Workshop Agenda.
3.6 Set Agenda for June 8thth Governing Board Workshop: Done.
4.0 New Business and Open Discussion:
4.1 Standing Committee Chair assignments were announced.
4.2 Quote: “I will be so brief I have already finished”. Salvadore Dali
4.3 Discussion of new leadership roles as Officers and Committee Chairs was discussed. An orientation to policies and procedures will be scheduled soon.
5.0 Director Comments: None
6.0 Resident Comments:
6.1 Question about use of “debit cards” in addition to credit cards. This will be explored by Staff.
6.2 Thanks to Randy Smith for his services to the ceramics club members in helping them get on the track to improvement.
6.3 Question about expansion of GB Conference Room with respect to Membership. This will be discussed at the Workshop.
6.4 Sun Dome property question and any continued dialog. We will be informed about any meetings actually scheduled.
The meeting adjourned at 3:23pm.
Jack Steiner, Secretary RCSCW