06/04/12
GM Operations Meeting Minutes (DRAFT)
Monday June 4, 2012/ 1:30pm
Board Conference Room
DIRECTORS PRESENT: Griff Williams, Lake Westphal, Ed VanCott, Pat Canfield, Kenny Jordahl, Terry Hamman, Jack Steiner, David Moeller, and Patricia Tomlin
Directors Elect: Marion Mosley
STAFF Present: Mike Whiting with brief reports by Russ Boston and Cindy Knowlton.
Guest(s): Annette Parsons, Jerry Parsons, Marion Mosley, Virginia Del Vecchio, June Marten, Jack Marten, Mike Trent, Sue Lewis, Roberta Duebon, Kay Williams, Randy Smith, Mitchell Vantrease, and Jeff Grant.
The meeting was called to order by President Dave Moeller at 1:30 p.m.
The Agenda was accepted as published.
1.0 The minutes of the May 21, 2012 GM Operations Meeting were accepted.
2.0 General Manager Weekly Activity Report for June 4th was distributed and discussed.
#1 Safety reminder: Be aware of your surroundings at all times. There have been a number of thefts of purses and mechanical parts from area stores and parking lots.
#3 Update of GB website: The names of new officers and Standing Committee assignments will be updated as soon as the names are available
#4 Cart Barn project updates for construction activity.
#8 RHJ pool party tickets: There are only 45 tickets left.
#10 Congratulations on the successful PBA Tournament.
#13 Echo Mesa well pump: There is more work to be done to make the well fully operational. Work is going as planned.
Open Item: What is the progress/discussion with Walgreen/LPGA Tournament? We have been in contact with them. Could we put an article in the Rec. News about 2012 event? Yes.
Open Item: A report was offered by Russ Boston on simple remodeling of the GB room to be more suitable to the meeting environment. Work can be done by RCSCW workers.
3.0 Discussion Items:
3.1 Policy Review Fi8: Griff reported on the status of LAC consideration of language and the potential to integrate Fi8 into policies found in Facilities section of the policy manual. Discussion followed. A draft financial planning flow-chart was presented by Ed VanCott to Directors and will be discussed fully at the June 8th Workshop.
3.2 Discussion of ceramic club reorganization: Cindy Knowlton and Randy Smith provided an update on the progress being made by Ceramics West to meet the suggested elements to retain their charter. A progress report will be made at the June 8th Workshop. A membership meeting is set for June 11th. The proposed criteria are attached for reference only.
3.3 Reminder to all Directors to submit comments and performance evaluation for the General Manager (Mike) information to the President. Comments will also be received regarding the GB Manager (Sharon).
3.4 Standing Committee Annual Reports: Committee Chairs are asked to have reports sent to Dave and Sharon by June 22.
3.5 Discussion of GB Conference Room layout: Several alternative layouts were offered. This item will be on the June 8th Workshop Agenda.
3.6 Set Agenda for June 8thth Governing Board Workshop: Done.
4.0 New Business and Open Discussion:
4.1 Standing Committee Chair assignments were announced.
4.2 Quote: “I will be so brief I have already finished”. Salvadore Dali
4.3 Discussion of new leadership roles as Officers and Committee Chairs was discussed. An orientation to policies and procedures will be scheduled soon.
5.0 Director Comments: None
6.0 Resident Comments:
6.1 Question about use of “debit cards” in addition to credit cards. This will be explored by Staff.
6.2 Thanks to Randy Smith for his services to the ceramics club members in helping them get on the track to improvement.
6.3 Question about expansion of GB Conference Room with respect to Membership. This will be discussed at the Workshop.
6.4 Sun Dome property question and any continued dialog. We will be informed about any meetings actually scheduled.
The meeting adjourned at 3:23pm.
Jack Steiner, Secretary RCSCW
We agree, and it was a great idea. Thank you Mr. Reed for suggesting it!
Sorry for the oversight Mr. Bosak. Here are the assignments, which still must be approved at the regular Board meeting in June:
Bowling: Nolan Reed
Budget and Finance:Ed Van Cott
Chartered Clubs and Library: Marion Mosley
Golf: Griff Williams
Human Resources: Patricia Tomlin
Legal Affairs: David Wilson
Properties: Kenny Jordahl
Public Relations:Jack Steiner
As a reminder, the new officers are: President Terry Hamman, Vice President Patricia Tomlin, Treasurer Ed Van Cott, and Secretary Marion Mosley.
You’re welcome!
I feel the link from the e-news will enable owner members a quick way to obtain information about Governing Board (GB)activities which will enable a boarder awareness of the issues being handled by the GB.
The minutes of the GB Op mtg mentioned that the new committee assignments have been made. Would have been nice to include them in the minutes. I would imagine they are somewhere else on the site, but would have been convenient to have them easliy viewable.
I appreciate being able to view the board meeting minutes. Thank you.