Jul 23, 2012
Of Sun City West, Inc.
Date: July 23, 2012
To: Terry Hamman, RCSCW Governing Board
From: Mike Whiting, General Manager
Subject: Activity Report– 07/23/12
1. The masonry walls on the Grandview Cart Barn on the gabled ends will be completed today and a grout inspection scheduled for tomorrow. Trenches in the parking lot have been back filled and asphalt has been laid. Electrical and water lines to the Fire Department have been installed, hooked up, inspected and back filled.
2. RGA Construction has pot-holed the main water line today to verify the size of the tapping sleeve which has now been placed on order. This sleeve will allow the water company to tap into the main line, installing a separate shut-off valve. Once the sleeve has been received, the road construction can begin.
3. American Asphalt is sealing the slurry on the back side of the Kuentz parking lot today and will re-stripe on Tuesday. This section will be closed for the two days the work is taking place.
4. Work on the Bocce court board replacement project has begun and is near completion. Old boards have all been replaced on all eight courts. Bumper material is expected to arrive this week.
5. The architect is working on the drawing for the Shuffleboard Room Project so we can go out to bid as soon as the drawing is complete.
6. Most of the material for the Lawn Bowls plinth board replacement project has been received. The plastic posts and cleats will not ship until Wednesday of this week (7/25/12). The President of the Club has been notified and is aware that because of the delays the courts may not be in prime condition when the leagues starts. The Lawn Bowls President said they wish to continue and will deal with the conditions as they arise.
7. The R.H. Johnson Social Hall floor is scheduled for a screen and seal beginning July 23rd. This includes 2 coats of sealant. The Social Hall will reopen on August 6th.
8. Palm Ridge Summit Hall floor is scheduled for a screen and seal beginning August 20th.
9. We have generated a scope of work and gone out to bid on the Shuffleboard Room Project. We hope to select a contractor by the first of next week so we can begin work. Recreation Management has been in contact with a company inFloridato purchase the portable shuffleboard courts and have been working closely with the Club regarding this issue.
10. Regarding the renovation of the Palm Ridge locker room, we are waiting for the structural engineer to submit information regarding this project to architect Ken Eller. The engineering report is required for the opening that will go through the wall for passage from the existing locker room directly into the pool area so people will no longer have to walk from the indoor pool through the lobby to get to the locker room. We will move the current entryway from the indoor pool to the hallway. This entry way will be glassed in and will provide a nice traffic flow into the room. This part of the project will require a County permit.
11. Work on the Governing Board Conference Room continues and is moving along as planned. We expect this project to be completed in approximately one week.
12. Please see the attached summary of the Pickle Ball Forum which was held on Thursday, July 19th at Palm Ridge.
13. Our next Dive-In Movie “The Big Miracle” is scheduled for Saturday, July 28th at the RH Johnson Pool at Sunset. This is based on the true story of a whale family trapped in the arctic and the attempt to rescue them. This is a free event. Snacks will be available for purchase.
14. The ASU Survey is complete. Copies will be provided to Staff as well as the Governing Board. A copy has been made available for review at the RH Johnson Library Reference Section.
15. The Social Hall will be closed on July 23rd through August 5th while the building undergoes annual maintenance. The office area will remain open.
16. We will be holding our Customer Appreciation Day at the Sports Pavilion tomorrow, July 24th as a way of saying “Thank You” to all of our loyal customers. For $3 you can come down and bowl two games and have lunch (a hot dog, soda and a bag of chips). Come on over between 10 a.m. and 2 p.m. and join us!
17. Memo’s Bistro opened up on Thursday, July 19th at 7:00 a.m. Established hours of Operation for the Bistro are 7 a.m. to 8 p.m. Monday to Thursday, 7 a.m. to 9 p.m. on Friday and 7 a.m. to 2 p.m. on Saturday and Sunday.
18. The new software has been operating well. The only issues that have come up have been related to training. The scoring system works well and the screen is much cleaner. The software is used the same way as the old software. We will address any questions or additional training needed at the League Secretaries Meeting.
19. We are now requiring bowling fees be paid up front as opposed to after the game as there have been several instances where people bowl on the weekends and walk out without paying.
20. Barry and Cindy will be reviewing the Total E Point of Sale software to see if it will work at the Sports Pavilion.
21. The Sports Pavilion will be closed for summer maintenance beginning July 29th and will reopen Monday, August 13th. The Bistro will remain open during the maintenance shutdown.
RH Johnson Library:
22. 220 tickets have been handed out for the J. A. Jance engagement scheduled for August 2nd , 11:00 a.m. at Palm Ridge Summit Hall B.
23. The August 2012 issue of the Rec. Center News will be published Wednesday, July 25th.
24. We would like to remind all Staff Managers and Governing Board Directors to submit the articles or ideas for our E-Newsletter to Katy.
25. Staff has been holding meetings to discuss updates to our total E Software which is scheduled to be installed on September 1, 2012.
26. We have modified the working hours for the IT Dept. so that it includes coverage over weekends.
27. We have received the new timekeeping server from the vendor inCalifornia. Our IT Department will get it set up so that we can begin training. We will not have as many time clocks. The new system will allow employees to clock in using the telephone or computer.
28. We will be planting 7 trees on Stardust holes #16 and #17 to replace some of the willows lost earlier with 36” Box acacia.
29. Pebblebrook golf Course is closed Thursday through Sunday for green aerification and will reopen on Friday, July 27th. Cart paths will also be repaired during this time.
30. We received very little rain but lots of wind during the past weekend’s storm. A component of the Grandview Golf Course irrigation system at the Maintenance Yard was disrupted by lightning and knocked it out of service. It turns out that it caused a blown fuse which has since been replaced.
31. The areas we sprayed at Stardust golf course to get rid of some pigweed and will require some sodding to fill in some bare spots.
32. The Project at Grandviewto enlarge the driving ranges is on schedule. We will be laying sod down on Tuesday, July 31st. This project has increased the tee area from 25,999 sq. ft. to 37,500 sq. ft. which is an increase of 12, 500 sq. ft. of tee space.
33. Grandviewand Stardust Golf Courses are both closed down for summer maintenance and will reopen on October 15th. During this time the Golf Academy has been relocated to Echo Mesa Golf Course. The cart paths at Grandview will be repaired during the shutdown sometime prior to October 1st.
34. Denise talked to staff about the importance of the timely and accurate reporting of any and all incidents occurring at Rec. Centers properties.
Sat Jul 28 Dive-In Movie, BIG MIRACLE, sunset, RH Johnson Pool, free to residents and their invited guests, bring your own chair if you like, popcorn and sodas sold
Summary of Pickeball Forum:
The meeting went well. There were 70 people in attendance. The architect presented the proposed drawing of the courts, pointing out the electrical lines, water fountain, access to water for hoses to clean off the courts, the shaded gathering area and the acoustifence.
There are 8 courts, four where tennis court #1 was and four where tennis court #3 was. The middle area will be a gathering place made with pavers and featuring a canopy. This area is smaller than the court areas because in order to get regulation courts in, we had to move towards the middle of the #2 tennis court. The architect then moved on to talk about the acoustifence. This presentation is available on line on the Governing Board Pages of our web site.
The discussion centered mainly around the acoustifence. We are planning to have the acoustifience installed down to Dusty Trail and then around part of the parking lot side. There was a request to also look at putting the acoustifence alongDeerValley. We will take a serious look at this. There was also a discussion about the $220,000 cost of the project. We announced that the Pickleball Club had pledged $70,000 towards the project and that they had already given us $30,000. There was some concern that this $70,000 would be added to the $220,000. We assured the attendees that the $70,000 was to be applied to the total cost of $220,000. Mike Whiting mentioned that we were aware that the fence along Dusty Trail had to be reinforced; a necessity no matter what. The cost of this reinforcement may take us over the $220,000 mark but this is infrastructure that would have been necessary regardless of what we do with the courts.