8-20-12 GM Ops Meeting
GM Operations Meeting Minutes
Monday August 20, 2012/ 1:30pm
Governing Board Conference Room
Directors Present: Griff Williams, Ed VanCott, Jack Steiner, Patricia Tomlin and David Wilson
Excused: Terry Hamman, Marion Mosley, Kenny Jordahl, and Nolan Reed
STAFF Present: Mike Whiting, with brief reports by Katy O’Grady.
Guest(s): Joe VerVoort, Sandy VerVoort, Tony Sambol, Dusty Rhodes, Ray Kirwin, Mike Trent, Kay Williams, James West, Mary Jane Meyerholtz, and John Mc Farland.
The meeting was called to order by Acting President Patricia Tomlin at 1:28 p.m. A quorum was present.
The Agenda was approved as printed.
1.0 The minutes of the July 9, 2012 GM Operations Meeting were accepted.
2.0 General Manager Weekly Activity Report for August 20th was distributed and discussed.
#4- Is there an estimated time for reopening the Shuffleboard Courts? Some work has not been completed, but we expect to reopen in about 3 weeks.
#12 & 13 Are these referenced projects being competitively bid? Yes, we get three bids on such projects. A concern was expressed as to when bid reports are provided to the Gov. Board. Usually if the bid amount exceeds the Budget estimate. Mike elaborated on more details of this process.
#16 Question regarding computer software? There are new programs installed and more to come. Areas affected and undergoing training are: Golf, Membership, and Finance.
Open comment: Comments were made regarding golf course wells and the associated costs, timeliness of repairs and the difficulty in predicting when a well will fail.
#21-23 Comments complimenting Mike and Association on the excellent response to SCW Survey suggestions for expanded hours in the Library and the Ticket Sales Office.
#28 Correction: The Dive-in Movie is at RHJ Pool.
3.0 Discussion Items:
3.1 Ray Kirwin, Dues: Mr. Kirwin addressed the GB about a concern he has regarding the people living in SCW that are having difficulty paying their Owner Member Dues. He reported that he hears from many folks that the situation seems to be getting worse. He is aware that the Community Fund does serve the community in circumstances like this. Directors and the General Manager indicated that financial assistance for Owner Members is beyond the scope ofRecreationCenterduties and or responsibility. Directors are empathetic to Mr. Kirwins statements and encouraged SCW residents to give generously to the Community Fund to help with this situation.
3.2LongRangePlan Update: It was mentioned that the Budget and Finance Committee had drafted suggested elements for consideration by Association Staff as they work to complete the latest LRP Draft. The suggestions are under review.
3.3 LPGA Update: Progress is being made on drafting an agreement that would allow SCW to host the 2013 LPGA Senior Tournament. There are many aspects to be considered and details to be negotiated.
3.4 Update on unpaid Member Dues: Information is being compiled with details about uncollected dues. Recent efforts have involved outside collection agency assistance with good results. More information will be shared as it becomes available.
3.5 Idea Exchange Forum: The PR Committee is gearing up for the next Forum scheduled for September 27th. The attendees are by invitation only, selected at random by the Membership department. Directors present were reminded about the process and encouraged to watch their mail boxes for more information.
4.0 New Business and Open Discussion and 5.0 Director Comments: Might it be possible to add photos to Mikes Weekly Activity Report when Capital projects are being reported? Mike will do some checking.
6.0 Resident Comments:
6.1 What is this “remote access” regarding the Pickleball Courts? Electronic access will help control non-resident play and keep the courts more secure. More information will be provided.
6.2 Why close the Palm Ridge indoor pool? The inside temperature gets too warm for the air-handling equipment, but it does not happen that often.
6.3 People not paying dues! Why doesn’t the successor owner pay? There are many reasons dues are not paid, but our current system is keeping tabs.
6.4 How did SCW come out financially on the 2012 LPGA Tournament? We came out about $6,000 ahead.
The meeting adjourned at 2:45 pm.
Jack Steiner, Acting Secretary